Operations & Administration Coordinator


7th July 2023

University Alliance (UA) are looking for an experienced, enthusiastic and highly organised operations coordinator to provide IT, financial and HR support to a small but energetic team. This is an exciting chance to work across a range of operational areas, interacting with colleagues and stakeholders at all levels, and contributing to the wider work of an effective influencing organisation.

Key responsibilities
·      Maintain IT organisational systems such as MS365, SharePoint, MS Teams and other software.
·      Ensure regular back up of all data and system software, including latest updates of virus software.
·      Supporting staff with IT issues, directing to external IT support when appropriate.
·      Support HR recruitment processes by placing job adverts, arranging interviews and managing the induction process.
·      Managing day-to-day financial processes including payroll, invoicing and banking.
·      Supporting the Business Manager to maintain facilities, office supplies, and health & safety to ensure a comfortable and efficient working environment for all staff.

About you

·      Minimum one year’s experience working in an operations support role with exposure to IT, finance, and HR functions.
·      Strong operational and IT skills including knowledge of MS Office 365 and MS Teams (or similar).
·      Strong organisational skills, including planning, developing, implementing and maintaining administrative systems.
·      Excellent analytical and numerical skills with meticulous attention to detail.

Principal location of work:  We operate a hybrid working model, with at least 1 day per week in the office in London.
Benefits include.
·      25 days holiday plus bank holidays and office closure dates between Christmas and New Year (pro-rata for part-time), increasing with length of service.
·      Pension Scheme with 9% employer contribution.
·      Annual health and wellbeing fund.
·      Flexible working.
·      Training & development opportunities.

Right to work in the UK
If you are successful in your application, you will be required to demonstrate your right to work in the UK. The latest information about your right to work in the UK is available on the UK government website here

University Alliance is unable to sponsor candidates.

Closing date:             11.59pm Sunday 18th June 2023
Interview date:          Interviews via MS Teams, Interviews W/c 26 June 2023

The selection process will include an interview, and a task to be confirmed on invitation to interview.

How to apply:                            

Further information and to apply, visit https://www.unialliance.ac.uk/about/jobs/